AI Appointment Setters
We build the setters that text a lead back inside 5 minutes, hold the conversation, and put a booked time on your dispatch board.
AI Systems · Residential & Commercial HVAC
We Build The Tools That Answer Every Lead Before Your Competitor Does.
We build the AI setters, the missed call text back, and the CRM automations that answer a lead inside 5 minutes at any hour. Whoever answers first books the job.
Speed Wins The Job
Every Call You Miss Becomes A Job Somebody Else Books.
Every call that rings out, every form that sits until morning, and every quote that never gets a follow-up is money walking out the door. A homeowner with no heat calls 3 companies in a row, and the one that answers first usually gets the work.
We build the systems that answer for you every hour of the day. The setters book the appointments, the text back catches your missed calls, and the CRM keeps every lead moving, and all of it connects to the ads and the follow-up we already run.
What We Build
The Tools That Work Your Leads Around The Clock
We build, train, and manage each system inside your CRM, so every piece works together from the first call to the booked job.
Missed Call Text Back
Every call that rings out gets a text within seconds asking what they need, so a missed call turns into a conversation you can still win.
Phone And Chat Answering
We build the agents that answer common questions and handle reschedules at any hour, with a clean handoff to your office the moment somebody needs a person.
CRM Build And Automation
We build and organize your CRM, wire in the pipelines, and make sure every lead lands in the right place with the right next step attached.
Follow-Up And Reactivation
We build the automations that chase every unsold quote, wake up your old customer list, and put past customers back on your schedule.
Training And Oversight
We connect the systems to your ads, your pages, and your calendar, train them on your business, and manage them month after month so the quality holds.
Why This Moves Your Number
The Math Behind Answering Fast
We have no HVAC numbers from these systems to show you yet, and we would rather say it here than have you find out later. What we can show you is the math every HVAC owner already lives with.
42%
Of Answered Calls Get Booked
The industry books 42 out of every 100 calls it answers, and the top shops run 62 to 70. That gap is the whole reason this service exists.
5 Min
Window That Decides The Job
A homeowner who hears nothing back in a few minutes calls the next company on the list. Our systems answer inside 5 minutes at any hour.
24/7
Coverage On Nights And Weekends
A call at 9 at night gets the same answer as a call at 9 in the morning, and that is when most emergency replacement calls come in.
Booking rate figures: Built on Tenth industry benchmark data, 2026. Your own numbers come out of your call log, and we go through them with you on the gameplan call.
Score Your A.C.E.
See Where Automation Would Move Your Numbers The Most.
The free A.C.E. Assessment scores your Attract, Convert, and Expand stages in about 3 minutes, and it shows you the 1 move that would grow your revenue the most.
The A.C.E. Method
We Run The Same 4 Steps Every Time
Attract · Convert · ExpandWe follow the same 4 steps on every build, so your systems launch trained, tested, and connected. This service powers all 3 stages of the A.C.E. Method: Attract the right buyers, Convert them into booked jobs, and Expand what each customer is worth.
STEP 01
Map
We map your lead flow from the first click to the booked job, and we find every spot where slow answers or dropped handoffs cost you work.
STEP 02
Build
We build the setters, the text back, and the CRM automations inside your system, wired to your calendar, your ads, and your follow-up.
STEP 03
Train
We train each system on your business, your offers, and your voice, then test the conversations until they read right and book right.
STEP 04
Manage And Tune
We read the conversations, watch the numbers, and tune the systems every month so your booking rate climbs and nothing slips.
Who This Is For
The Companies This Serves Best
These systems do the most for owners who already have leads coming in and want every single one worked.
This Fits You When
You run a residential or commercial HVAC company doing $500,000 or more a year.
Your leads come in faster than your office can answer, and some slip through with no response.
You want every quote chased and every old customer worked without hiring another person.
You are running ads and want the follow-up moving as fast as the ads do.
Led By An Operator
I build these systems on the same CRM my team runs every day, so your tools work the way your business works.
Michael Kelly has been building growth systems since 2018, and his clients have made more than $12,000,000 from the work he built and ran for them. He builds every system on the same platforms his team uses to run ads, pages, and follow-up, and he has built the setters and the automations himself.
His standard for your systems stays simple. Answer every lead fast and book every appointment your marketing earns.
Michael Kelly
Founder, Scale Your Offers • Former CMO, The D2D Experts
Building Growth Systems Since 2018
$0
Revenue For Our Clients
0
Leads For Our Clients
0
Doing This Since
0
To Get You Running
In Their Words
Clients Who Trust Our Systems
These owners hired us in coaching, events, and software. Read them for how we work, and judge the HVAC fit on the gameplan call.
"In 4 days we hit the same number of registrants that took 40 days of promotion for our last client.."
CF
Caleb Fowler
CEO, E3 Events
"Man this is crazy!!! I can't ever imagine 200 registrations in less than 7 days.."
DS
Dr. Sonja Stribling
Founder & CEO, P3 Global
"They lowered my cost per acquisition from $95 per client to $25 per client.."
NT
Neal Thakker
Founder & CEO, Evolvere
Common Questions
AI Systems FAQs
What AI systems do you build?
We build AI appointment setters, phone and chat answering, missed call text back, CRM builds and automations, and the follow-up and reactivation systems that keep every lead working.
Will the AI sound robotic to my customers?
We train every system on your business, your offers, and your voice, and we test the conversations until they read the way your best office person would write them. The system also hands the conversation to a person the moment one is needed.
Does this replace my office staff?
No. It catches what your office cannot get to, which is the 9 p.m. call, the Saturday form fill, and the quote that has been sitting for 3 weeks. Your people keep handling the conversations that need a person.
What platforms do you build on?
We build on the CRM you already run, including GoHighLevel and ServiceTitan, and we connect the systems to your calendar, your ad accounts, and your follow-up.
How long does it take to launch?
Most builds go live in 14 days. We map your lead flow first, then build, train, and test each system before it ever talks to a customer.
What happens when a lead needs a person?
The system spots when a conversation needs a human, routes it to your office right away, and logs the whole exchange in your CRM so nothing gets lost in the handoff.
What size company is this for?
This serves residential and commercial HVAC companies doing $500,000 or more a year with steady lead flow they want answered around the clock.
How is this different from hiring in-house or another agency?
You get working systems built, trained, and managed by the team that also runs the marketing they support, for a fraction of what hiring setters and office staff costs. 1 partner answers for the whole thing, from the lead it catches to the job it books.
